Drafts, preview and publish

Nothing your AI assistant changes is live straight away. It collects changes in a draft, shows you what will change, and the draft goes live only when it’s published, by your AI assistant with your go-ahead or by an admin in the dashboard.

Who can do this: Org admins. Other roles don’t see Pending changes.

Where: Event → Ops → Pending changes

How a change goes live

1. Draft. Your AI assistant collects your changes in a draft for one event. It may call it a changeset. Nothing anyone sees has changed yet.
2. Preview. It shows you each change next to the current value, and tells you if a change affects the live event.
3. Publish. Everything in the draft goes live together. If any part is refused, nothing is applied and the draft stays as it was, so it can be fixed and published again.

Ask your AI assistant to “put all of that in one draft”: one draft means one review, and one confirmation code if a code is needed. A draft holds up to 200 changes.

Your AI assistant can publish only if you let it publish when you connected it. Some drafts also need a confirmation code from your dashboard notifications.

Review a draft on the Pending changes page

When your AI assistant starts a draft, you get a notice in the dashboard notifications (the bell), if you have notifications switched on: Changes from your AI assistant to review, with a Review the changes link. The event’s sidebar also shows a count next to Pending changes.

1. Open the event and click Pending changes. The Pending tab lists drafts waiting for review, each marked From AI, with how many changes it holds and who drafted it.
2. Click a draft. Each change is shown as a card with what’s there now and what it becomes. Assistant’s note, if there is one, is your AI assistant’s own summary.
3. Read the banners at the top. They say if the draft affects the live event, if a change can’t be undone once published (an announcement sent, for example), or if a change conflicts with the event.

The other tabs, Conflicted, Published, Reverted, Discarded and All, show earlier drafts.

Publish a draft

1. On the draft, click Publish. Everything on the page goes live at once.
2. The page says “Published. N changes are live.”

Publishing from the dashboard needs no confirmation code: clicking Publish while looking at the changes is your approval. If you connected your AI assistant without permission to publish, this is how its drafts go live.

If your AI assistant added or removed a change while you had the page open, nothing is published and the page tells you so. Review the changes again, then publish.

Remove one change

You can take a single change out of a pending draft and keep the rest.

1. On the change’s card, click Remove this change.
2. Click Remove to confirm. The rest stay, ready to publish.

If another change in the draft depends on this one (a quiz question added to a challenge the draft creates, say), the page says which, and you need to remove that one first. If you remove every change, there’s nothing to publish: discard the draft instead.

Discard a draft

1. Click Discard.
2. Click Discard again to confirm. Nothing in the draft is applied.

Conflicts

If someone changes the same thing in the dashboard after your AI assistant drafted it, the draft conflicts. Publishing stops and nothing is applied. Discard the draft and ask your AI assistant to draft it again from the current values. A conflicted draft can’t be published.

Drafts that are left alone

A pending draft that nobody touches for 14 days is discarded automatically. Nothing in it is applied. Each event can have up to 20 pending drafts at once.

Undoing a change

A published change can’t be rolled back with one click. Ask your AI assistant to make a new change that puts it back (“set the quiz points back to 10”), or edit it in the dashboard. A sent announcement can’t be recalled. A scheduled one can be edited or cancelled until it goes out.